The Decorah City Council approved a negotiated contract with Erdman Engineering of Decorah for work on the Claiborne Drive project Tuesday night.
The Council first considered a service agreement with Erdman at its Dec. 17 meeting, but Council members asked for further discussion of the contract and a lower overall cost. The project calls for the reconfiguration of Claiborne Drive and State Street and related sidewalk and storm sewer work.
Chad Bird reported to the Council Tuesday night he and Council member Gary Rustad, chair of the Council's street committee, had met with City Engineer Lindsay Erdman about revising his firm's proposals.
The Council unanimously approved the new agreement with Erdman Tuesday night for total estimated fees of $43,600.
Services Erdman will be providing include final design completion and preparation of plans and specifications for bid package, construction staking, and construction observation and administration based on 40 working days.
Fees do not include additional design, staking and observation of additional work requested by the Decorah School District, mainly sidewalks.
"These are estimated as $2,500, $1,000 and $2,800, respectively, if done concurrently with this project," Erdman's scope of service agreement stated.
"Street lighting would likely be in addition to this design work and dependent upon the extent and type of lighting selected. Lighting layout could possibly be done within the regular scope (of final design completion)," the agreement continued.
The agreement also doesn't include $7,089 for work already completed and invoiced as "work-to-date for modification coordination with school drive project."
Other additional project charges are project submittal and Department of Natural Resources fees, and possibly storm water pollution prevention plan submittal fees and public notice charges.
Council member Randy Schissel asked if Erdman's charges would vary depending on the cost of the light pole that would be installed.
Erdman said the price would only vary if it were a light-emitting diode (LED) project.
In the past, Erdman has been paid at an hourly rate for the work he does. This is the first formal contract the city has had for his firm's engineering services.